Administrative Assistant

July 15, 2024 11:00 pm

Reporting to the Maintenance Manager, the job incumbent will be mainly required to:

Key Responsibilities

Perform administrative tasks such as typing, filing, copying, faxing and sorting e-mail
Attend to and co-ordinate incoming calls
Prepare minutes of meetings
Provide administrative support to the department’s operational staff
Open file on ERP system for all new jobs and effect follow up
Input internal Purchase Requisition on ERP
Inform clients in advance for all interventions to be carried out
Assist with tendering exercise
Follow up debtors
Archive and file all maintenance documents

Qualifications & Experience

Minimum HSC with the relevant qualification in Secretarial Studies from a recognized institution
At least 3 years of proven experience in a similar position preferably acquired in a contracting environment
Computer literate and fully conversant with MS Office

Other Requisites

Self-organizer with the ability to work under pressure and within tight deadlines
Excellent communication, interpersonal and problem-solving skills
Good presentation with a professional manner

Contact

Human Capital Department