Administrative Assistant

July 15, 2024 11:00 pm

Reporting to the Maintenance Manager, the job incumbent will be mainly required to:

Key Responsibilities

  • Perform administrative tasks such as typing, filing, copying, faxing and sorting e-mail
  • Attend to and co-ordinate incoming calls
  • Prepare minutes of meetings
  • Provide administrative support to the department’s operational staff
  • Open file on ERP system for all new jobs and effect follow up
  • Input internal Purchase Requisition on ERP
  • Inform clients in advance for all interventions to be carried out
  • Assist with tendering exercise
  • Follow up debtors
  • Archive and file all maintenance documents

Qualifications & Experience

  • Minimum HSC with the relevant qualification in Secretarial Studies from a recognized institution
  • At least 3 years of proven experience in a similar position preferably acquired in a contracting environment
  • Computer literate and fully conversant with MS Office

Other Requisites

  • Self-organizer with the ability to work under pressure and within tight deadlines
  • Excellent communication, interpersonal and problem-solving skills
  • Good presentation with a professional manner


Human Capital Department