Administrative Assistant

October 9, 2024 11:00 pm

We are looking for an Administrative Assistant who will perform a variety of general administrative and clerical tasks in a well-organised and timely manner.

Key Responsibilities

  • Uphold a strict level of confidentiality.
  • Maintain an organized filing and document control system for paper and electronic documents.
  • Retrieve information as requested in a timely manner.
  • Schedule and coordinate meetings, appointments, and manage travel itineraries.
  • Assist in scheduling in-house and external training and events.
  • Provide word processing support as required, including but not limited to preparation of reports, papers, letters, general office correspondence, and minutes of meetings.
  • Circulate minutes of meeting to related stakeholders within agreed timelines.
  • Ordering and taking inventory of office supplies.
  • Verify delivery notes and invoices for the purchases upon delivery of goods and services.
  • Coordinate the obtention of signatures before issuing payments.
  • Process incoming invoices and other documents and ensure prompt distribution of same.
  • Undertake other general clerical duties, including but not limited to, dealing with incoming and outgoing correspondences in a timely manner, photocopying and collating papers and mailings, printing of documents and arranging for documents to be dispatched.
  • Ensure that any phone call received for sick and annual leaves by employees are communicated by writing to Human Capital.
  • Perform such other related duties as may be assigned.

Qualifications & Experience

  • Higher School Certificate or equivalent.
  • Certificate in Secretarial duties.
  • At least 3 years of experience in similar position.
  • Fully proficient in MS Office suite.

Other Requisites

  • Excellent verbal and written communications skills.
  • Detailed oriented and strong organisational skills.
  • Must be able to work independently, as well as perform as part of the team.
  • Ability to work under pressure and within tight deadlines.

Contact

Human Capital Department