Learning Admin Coordinator

June 17, 2024 11:00 pm

Are you passionate about training and development? If so, we have an exciting opportunity for you! IBL is seeking a dedicated and detail- oriented Training Administrative Officer to join our dynamic team.

WHY JOIN US

  • Dynamic Work Environment: You will have the opportunity to contribute to the company’s growth and be part of exciting new developments.
  • Collaborative Team Culture: Enjoy a collaborative and team- oriented culture where your contributions are valued. You will have the opportunity to work with colleagues who are   supportive, flexible, and polyvalent in their tasks.
  • Value Creation: Our various initiatives are designed to contribute meaningfully to the success of our companies and the growth of our team members.

KEY RESPONSIBILITIES

  • Training Services Administration

-Manage the training institution administration, ensure regulatory compliance, handle course approvals, and oversee course logistics.

  • Participants’ Enrolment

-Confirm enrolment approvals, coordinate with training institutions for enrolment, and handle related administrative tasks.

  • HRDC Refund Process

-Manage the refund process, submit required documents to HRDC, reconcile refunds, and handle any queries or outstanding claims.

  • Accounts Payable & Receivable

-Collect and approve invoices, coordinate payments with the Department Accountant, and update payment records in prescribed timeframe.

  • Training Data:

-Update training data, monitor training budget/ceiling, and submit monthly training reports.

  • Onboarding Support

-Support the onboarding process for new hires at the Corporate Office and provide orientations by sharing onboarding packages and explaining company policies.

  • Development Plan

– Support the HC team in the identification of strengths and areas for improvement and opportunities for career advancement of team members extracted from PMS.

OTHER PREREQUISITES

  • Ability to identify and resolve issues efficiently and effectively.
  • High level of attention to detail in order to maintain accurate records.
  • Technology savvy.
  • Proficient in Microsoft Office Suite (especially Excel).
  • Strong organizational and multitasking abilities are required.
  • Excellent written and verbal communication skills are essential for this role.

QUALIFICATIONS & EXPERIENCE

  • Diploma in Human Resources, Business Administration, or a related field is preferred.
  • Proven experience of 3-5 years in a similar position, preferably within a training or HR department.
  • Experience in data analysis, reporting and Power BI.
  • Certifications in Training & Development would be an advantage.

Contact

Human Capital Department